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information_for_admin
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information_for_admin [2025/02/17 15:35] saenz |
information_for_admin [2025/02/17 15:40] (current) saenz |
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| - **Speaker Logistics: | - **Speaker Logistics: | ||
| - Coordinate travel and lodging arrangements with the speaker based on travel dates determined by the host. | - Coordinate travel and lodging arrangements with the speaker based on travel dates determined by the host. | ||
| - | - Obtain and disseminate the speaker' | + | - Obtain and disseminate the speaker' |
| - | - Distribute speaker guidelines found [[https:// | + | - Distribute speaker guidelines found [[https:// |
| + | - **Scheduling and Communication: | ||
| + | - Create and distribute a preliminary speaker schedule to faculty, research associates, and visiting faculty. | ||
| + | - Create a visitors schedule and send a request to sign up for meeting slots to all faculty, nuclear theory CAs/ | ||
| + | - Collaborate with the host to adjust the schedule as needed. | ||
| + | - Send email announcements to relevant parties (faculty, research associates, visiting facult, etc.) and other units on campus. | ||
| + | - **Seminar Logistics: | ||
| + | - Announce the seminar via flyers, FRIB calendar, user's contact list, seminar website, hallway monitors, etc. | ||
| + | - Provide refreshments at the seminar. | ||
| + | - **Reimbursements: | ||
| + | - Process travel reimbursements for the speaker and the host. The hosts are to submit itemized receipts, credit card receipts, and participant names for reimbursement. | ||
information_for_admin.1739824552.txt.gz · Last modified: 2025/02/17 15:35 by saenz
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